How to Create a Team
Teams are collections of users on your site grouped together for various purposes. Companies can form teams to allow their users to build guides and similar content together. By pooling knowledge, site users can more efficiently create accurate guides.
If your site uses Community Editing, users with similar interests can pool their reputation and contributions together by creating a team. Visitors to a team's page can see information about the team and its members. Members of the team are also able to freely edit each other's guides.
Whatever the use, anyone can start their own team to work with others, be it co-workers, trainee partners, or just like-minded folks.
To view, create, join, or edit teams, select "Teams" from your drop-down user menu.
This opens your site's Team page, where all of the teams on your site will be displayed. Teams of which you are a member will be displayed at the top of the list, highlighted in blue.
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Once you are on the Teams page, there are a few different things you can do:
- View an Existing Team
- Join an Existing Team
- Search Teams
View or Join an Existing Team
To check out one of the teams that already exists, click on a team name or team avatar. This takes you to that team's profile. The tabs across the top allow you to navigate between the different parts of the team's profile in the same way you would on an individual's profile.
On the top of the team's page is the team name, picture, stats, summary, and a "Join Team" button. The button will say, "Leave Team," if you have already joined. This button will not be visible if you are already a member of a different team. If you want to join the team, click the "Join Team" button.
- The "About" tab contains all of the information about the team. This usually explains why the team was formed, provides information about the people in the group, and contains pictures.
- The "Contributions" tab automatically updates with everything that each member of the group contributes to the site.
- The "Activity" tab automatically updates with a list of recent activities performed on the site by team members. Clicking on an activity opens the page that was changed.
- The "Members" tab shows a list of every member in a team and allows you to go to their individual profiles by clicking either their name or avatar image.
- The Reports tab show completion statistics for all team members for the guides on your site.
At the top of the "Teams" page, there is also a search bar. You can use this to search for a specific team name or part of a team name. This is one of the reasons to create a descriptive team name. Descriptive names increase visibility in search results.
The "Reports" tab allows you to view the completion status for each category and guide on you site for each member of the team.
You can filter the view by Guides or by Members. The status bars on the right represent the percentage of the category of guides that have been completed by the users on the team.
Click on the user to view more specific information, including the date the member joined the team, the number of guides in this category completed so far, the user's profile, and a link to the completion stats for this category.
Clicking on the "View Completion Stats" button allows you to see a list of the guides in the category along with the dates the user completed the guides. If the user has yet to complete a guide in this category, a red "X" appears before the guide listed.
Guide Completion Stats
How to Create a Team
Inviting Users to a Team
After you create or join a team, different editing options become available. Any privileged user (Admin or Author) or member of a team can edit the Team page. First, click the "Edit" tab on the top-right of the team page.
Team Name & Avatar
You can add and edit your team's main image and title in this section.
The team summary can include a summarized overview of your team and its members or purpose. The summary appears in the title banner at the top of your team page as well as in the team's banner on the main Teams page that displays all site teams.
In this area, include all of the information or images relating to your team. This is the main part of the team page, and it will be the first thing that users see when they view your team page. It should contain the full description of your team's purpose and anything else you think is important. You can also upload images and documents to this page as well as create links to other pages on your site.
To set the location of your team, or secret team headquarters, click the "Share your location..." link. A Google map will appear. Then you can drag and drop the placemarker to your desired location. using the buttons on the map screen, you can zoom in, zoom out, scroll, and check out the street view.
If you want to change the team to be "Invite Only," select this option under "Who can join this team?" If you select "Anyone," any user with access to your site can join the team.
Delete a Team
Only admins and page creators have the ability to delete a team page. To do so, go to the "Edit" tab, scroll to the bottom of the page, then click the "Delete Team" button. This erases all of the information about the team and removes all of the members. But it will not delete anything from any individual user's page or reputation.