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v1.2

Minor Versionm

Approved General Content Updates

by Martin Lewis

Introduction

This guide demonstrates the process of publishing a new version of a guide.

Who Can Publish Guides?

Users with Admin or Author privileges can make changes to guide pages, then publish those changes by releasing a new version of the guide.

  1. Click the guide version drop-down menu in the upper-left of the guide.
    • Click the guide version drop-down menu in the upper-left of the guide.

    • Click on the Publish Version button in the upper-right of the page.

  2. The Create a Release Version window will appear when the page refreshes.
    • The Create a Release Version window will appear when the page refreshes.

    • Enter the Title for your new release version of this guide.

    • It is important to give your guide a title that identifies its version. It is most common to title each version numerically. For example, the first version is V.1, the second version is V.2, and so on.

  3. If want to set a future Publish date and time, click in the Publish Date field. Leaving this field blank means the new version will be published immediately (or immediately after it clears any Approval Process assigned). Select the Date that the new version should be published on the calendar.
    • If want to set a future Publish date and time, click in the Publish Date field.

    • Leaving this field blank means the new version will be published immediately (or immediately after it clears any Approval Process assigned).

    • Select the Date that the new version should be published on the calendar.

    • Type in the Time that the new version should be published.

    • The time for this feature is set to a 24-hour clock.

    • Click OK.

  4. In the Release Notes field, record the change that will be published with this new release.
    • In the Release Notes field, record the change that will be published with this new release.

    • Once this new version is published, site users will be able to view the Release Notes on the guide.

  5. Minor Versions are an optional add-on to the Version Control feature.
    • Minor Versions are an optional add-on to the Version Control feature.

    • Select either Major Version or Minor Version to identify the version type for this new release.

    • Major Versions are typically categorized as document releases that contain major changes to steps and/or procedures or to the addition or editing of data capture forms.

    • Minor Versions are typically categorized as document releases that contain only small changes to aspects of the document, like grammar, punctuation, or spelling.

    • This means you can have two different Approval Processes assigned to the guide, or you can have a single Approval Process assigned for one version type with no process assigned for the other. With this option, your Authors have the ability to publish the guide without it first going through an Approval Process.

  6. Click Publish when all of the fields are complete, and you are ready to publish.
    • Click Publish when all of the fields are complete, and you are ready to publish.

  7. Click on the Options button in the upper-right of the guide and select History from the drop-down menu. The new version of the guide displays in the Release Versions under the Browse past guide revisions section.
    • Click on the Options button in the upper-right of the guide and select History from the drop-down menu.

    • The new version of the guide displays in the Release Versions under the Browse past guide revisions section.

    • Only the most recently published version of the guide is displayed to standard users.

Conclusion

To reassemble your device, follow these instructions in reverse order.

2 other people completed this guide.

Dozuki System

Member since: 09/24/2009

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